Office Manager

San Carlos, CA

Full Time

Mid Level

Presto is a company that provides enterprise-grade AI and automation solutions to the restaurant industry. Presto was one of the relatively few technology companies able to successfully become public in 2022. Founded out of MIT in 2008, the company has grown to become the leader in drive-thru voice automation. Presto’s solutions are designed to decrease labor costs, improve staff productivity, increase revenue, and enhance the guest experience. Presto offers its AI solution, Presto Voice™, to quick service restaurants (QSR) and has some of the most recognized restaurant names in the United States as its customers.

We are looking for an experienced Office Manager to ensure the smooth running of our office and administrative operations. This position will also provide critical support for event planning, executive assistance, and various cross-functional tasks.

Responsibilities:

Event Planning

Take ownership of company event planning (onsite and offsite), including all-hands meetings and personnel gatherings.
Ensure all logistical aspects of events are managed efficiently as the primary point of contact for event coordination.

Office Management and Administrative Coordination

Oversee the day-to-day functioning of the Presto office, ensuring a smooth and efficient work environment.
Serve as the main point of contact with the facility manager for building-related needs (e.g., key fobs for employees).
Handle facilities-related tasks, including ordering supplies and coordinating with vendors.
Visit the office regularly (every three business days) to open, scan, and distribute mail to relevant departments.
Manage administrative tasks such as organizing mail deposits, updating expense tracking, and maintaining an up-to-date organizational chart.

Executive Assistant Support for C-Suite

Provide support to certain C-level executives for calendar management, travel planning, and meeting coordination, when needed.
Partner with other Executive Assistants to ensure smooth operations and meet business needs.

HR-Related Support

Perform tasks to support the company's People team as assigned.

Other

Perform other tasks and responsibilities as assigned, as company needs evolve.

Qualifications

Proven experience in office management, administrative support, or executive assistance.
Strong organizational and multitasking abilities.
Excellent communication and interpersonal skills.
Proficiency in Google Workspace and office management tools.
Ability to prioritize tasks and manage time effectively.
Experience in event planning and facilities management.
Experience in supporting senior executives in a fast-paced environment.

The U.S. base salary range for this position is approximately $85,000 - $115,000 + annual bonus + benefits. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all U.S. locations. Within the range, individual pay is determined by location and additional factors, including job-related skills, experience, and relevant education or training. At Presto, it is not typical for the individual to be hired at or near the top of the range for their role; compensation decisions are dependent on the circumstances for each case.

Presto has a compensation strategy that aims to reward high performers and retain them for the long term. Other benefits to U.S.-based employees include medical, dental, and vision insurance, 401(k) program, and paid-time-off (PTO). To learn more, please visit: www.presto.com.

We value people from all walks of life and are committed to creating an inclusive hiring process and work environment. We especially encourage historically underrepresented candidates to apply. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need an accommodation to access the job application or interview process, please contact [email protected].

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Office Manager

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